Outlook Meeting Room Calendar

Go to settings and click calendar.

Outlook meeting room calendar. You also can use the keyboard shortcut ctrl shift q to create a new meeting. Viewing a conference room. You will need to create an email address for this room. How can you tell when the room or equipment is available.

You can hide the room finder by selecting the room finder control in the options group of the ribbon. In outlook for office 365 the room finder control button can be found next to the location field on the meeting tab or on the ribbon when you view the scheduling assistant screen. Locate the meeting room resource you want and click open. You can configure one calendar to schedule all conference rooms so staff can easily see conference room availability for any time and date.

If it s blue it s reserved. Configure your new meeting room. See the descriptions of all options in the following two sections for details click save after you have finished making your changes. Next click the plus icon to create a new meeting room.

To view the room calendar. You can choose whatever you wish but your users will see this name. Use the scheduling assistant. Outlook tracks who accepts the request and reserves time on your calendar for the meeting.

The calendar api represents a meeting room as an emailaddress object. The calendar in microsoft outlook can be used to schedule your meetings appointments and events and can also be used for office wide events such as the schedule for conference rooms. Open outlook and create a new meeting. Navigate to resource scheduling.

How to open a shared calendar for a room note. Configure the scheduling options and scheduling permissions as needed. Viewing a conference room s calendar. You can view the calendar for a conference room to see if it is available.

In outlook booking a meeting room is as straight forward as adding an attendee to the event. You can get rooms and get room lists that are available in a tenant. In outlook go to your calendar and click on open calendar. Create a meeting request in one of the following ways.

From the inbox select new items meeting or in the calendar select new meeting. Click calendar at the bottom of the screen. You must be a moderator or an editor to open a room calendar. This is the name that will be displayed in your outlook calendar.

In outlook desktop client. Select from room list from the menu. Add the room or equipment to the meeting as if it were a person and select scheduling assistant to see a live calendar view of the room or equipment s availability. If the hour slot is clear it s available.

When you create a meeting request you can add attachments set a location and use the scheduling assistant to choose the best time for your meeting. To organize a meeting in a specific room assign it to the location property of the event. Outlook 2013 the room calendar you manage will appear in the my calendars list on the left side of the window.